Fair Business

Records, reporting and fraud

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Doing business with integrity and transparency requires maintaining proper records. We record and report our business information fully and accurately. We do not tolerate any form of fraud or false claims, and comply with all applicable reporting requirements.

This means that we:

Maintain accurate and complete records, ensuring that they are not false or misleading. This applies to both financial and non-financial records, such as time sheets, test results or data related to quality, safety or environmental impacts.
Comply with applicable reporting requirements, including verification and auditing where applicable
Never destroy or alter any records that must be kept for legal or contractual purposes, or that may be required for any subsequent audits or investigations
Verify that our expense reports include only items that we are entitled to claim and that have been properly incurred while carrying out Skanska business
Record the complete and accurate nature of all financial transactions in accordance with locally accepted accounting principles
Do not engage in unlawful tax schemes

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Fraud involves some form of deception, usually to obtain money, property or services, directly or indirectly. Making false claims is a type of fraud and includes misrepresenting the costs of providing materials or services, intentionally concealing defects or fabricating evidence.

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I arranged to go out for dinner with my family tomorrow night, but then a customer asked to meet me urgently. I suggested he come along so we could talk business for a while. As there is a business element to this meal now, I assume it will be OK to claim it back on my expenses?

Consult with your manager or the Finance, Ethics or Legal team before making these arrangements. Meals for personal reasons should generally be separated from business ones so that they can be expensed properly. In other words, you should pay for your family meal and the Company can reimburse you for a modest meal with the customer conducted for business purposes.

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We have done very well in my division this year and have already met all our targets for a full bonus. Can we delay submitting any further invoices until next year so that they start to count toward next year’s bonus?

No. It is important that we always maintain accuracy and transparency in reporting. Payments should always be recorded in the correct time period and allocated to the correct project. We should not delay or bring forward invoices to affect the payment of bonuses.

Questions or concerns?

If you have routine queries, your manager is the place to start. For more complex accounting matters, contact your Finance team. Speak to your Ethics or Legal teams for fraud-related questions.